Portage County Dept of Job and Family Services
Services
The Portage County Board of Developmental Disabilities is proud to provide services and supports in the areas listed hither. Please select from the listing for more data about each area.
CHildren's Services
The Department of Children's Services provides educational and therapeutic services for children birth through 22 years of age.
Early Intervention Services
Early on Intervention Services (EI) are offered to children nascency through 36 months of age with developmental delays or disabilities. These services are at no cost to you and offered year-round. Our early intervention squad members include Ohio Early on Intervention Service Coordinators, Developmental Specialists, Spoken language Therapists, Occupational Therapist, Physical Therapist, and Nurse.
Early Intervention is grounded in the philosophy that young children acquire best from familiar people in familiar settings. Your team works with you in your home or other places you and your family unit spend time to develop a coordinated program called an Individualized Family Service Programme (IFSP). You and your team will work through the IFSP using your existing supports and resources, and build upon them to raise your child's learning, development, and involvement in your family routines. Referrals for our EI program are fabricated through Assist Me Grow atwww.helpmegrow.ohio.gov.
School Age Programs
The school age programme serves children with multiple disabilities from half-dozen (6) through twenty-one (21) years of age. Children with multiple disabilities in the school historic period classrooms at Happy day School are served through an Individualized Instruction Plan (IEP). The IEP Team consists of the child's parents, the local school commune, every bit well as the staff at Happy Twenty-four hours School. This team together determines if Happy 24-hour interval School is the most advisable and least restrictive educational placement for the child.
Students are encouraged to accomplish their full potential in functional skills including daily living, customs participation, vocational, communication, and social interactions. Classroom instructors, related services staff, parents of students, and students themselves, piece of work together to design and implement an IEP specific to each student'southward need and outcomes. The school age plan operates 5 days per calendar week across a 184 day schoolhouse program yr.
Transition Services
State police force requires that students begin receiving Transition Services at age fourteen (xiv) and that those services are included in the student's Individual Teaching Plan (IEP). Transition is nearly building a pathway to developed life that includes significant community connections through employment, life, and social opportunities.
Our transition services can help coordinate standing teaching, integrated customs employment, developed services, independent living, daily living skills, community participation, and employability skills. The student'southward transition squad consists of the student and their parents or guardians and can include their teachers, DD staff, local agencies and organizations, and/or employment and independent living personnel. The squad will work collaboratively to create and support an individual transition programme for each pupil.
Title IX
In regards to the Title XI policy and procedure regarding sexual harassment and misconduct, No person in the Usa shall, on the basis of sex, be excluded from participation in, exist denied the benefits of, or be subjected to discrimination under any instruction program or activity receiving Federal fiscal assistance.
To report whatsoever such harassment or misconduct, please accomplish out to one of Portage DD'south two Title 9 Coordinators:
George Winsen, Manager of Service & Support Assistants
Telephone: 330.297.4118
Electronic mail: GeorgeW@portagedd.org
Alicia Hall, Manager of Teaching & Child Evolution
Phone: 330.678.2400
E-mail: AliciaH@portagedd.org
five.08 Title IX Policy and Procedure Regarding Sexual Harassment
Policy v.08 Appendix A
Akron Expanse YMCA/Rotary Summertime Day Camp:
http://www.akronymca.org/RotaryCamp/DayCamp/
Parent Council for Portage County Developmental Disabilities:
https://www.facebook.com/Portage-Canton-Parent-Council-1536164543289804/
COMMUNITY & PROVIDER RELATIONS
The focus of the Department of Community and Provider Relations is to enhance the quality of services to persons served past the Portage Canton Lath of Developmental Disabilities by working to develop and implement initiatives to back up providers in the county. To accomplish this mission, we host Provider Meetings which are a forum to review rule changes, promote collaboration among providers, and host speakers, and training on pertinent topics as well as promoting the demand for direct support professionals. The department is also a resource to assist providers in the certification procedure, particularly for Independent Providers. Currently, courses in First Aid and CPR are offered at no cost to providers actively serving persons in Portage Canton or in procedure of beingness certified (person must have a Portage County address or be identified past a SSA as a person selected for services). We as well offer the OADSP Curriculum including Frontline Supervisor, Initial and Advanced Proficiency courses, and Initial and Annual Training for agency and independent provider staff to assist in enhancing their cognition and skills at no cost as well as Trauma-Informed Care training. Groundwork Checks are also available at no cost to providers actively serving persons in Portage County or in procedure of being certified (a person must take a Portage County accost or be identified past a SSA as a person selected for services). To schedule an date, delight email Kim Holbert at kimh@portagedd.org
The Nursing Back up Director completes quality assurance assessments and monitors patterns and trends of deficiencies for compliance with applicative rules. The Manager supports the provider with developing the program of correction and recommends re-training as needed. A QA RN Bootcamp which reviews the Quality Assurance RN procedure, Initial and renewal courses in Medication Administration Certification one, 2, & three are offered at no cost to providers actively serving persons in Portage County. This position also serves equally a resource to providers and Service and Back up Administrators for medical, medication, and treatment-related concerns and delegated nursing questions. For more data, contact Jennifer Dippel at jend@portagedd.org
The Advancement and Community Resource Coordinator works to promote cocky-advocacy through county-wide advocacy meetings and facilitates Board-supported participation of persons served to attend statewide Advocacy grooming and conferences such as Projection STIR and Synergy. This position also serves as the Local Coordinator for Portage DD Special Olympics and is the chairperson of the Human Rights Commission which reviews plans for many persons served by providers in the county. For more information, contact Collen Brown at colleenb@portagedd.org
The Community Employment Coordinator is bachelor to support persons served employed in the customs, persons seeking employment, electric current employers, or businesses interested in employing a person with a developmental disability. For more than information, contact Tiffany Jones at tiffanyj@portagedd.org
For more than information on Meetings scheduled, class availability, and scheduling information, click on Grooming and Events on the Abode folio of this website. Questions? Contact Michelle Dolensky at michelled@portagedd.org
Provider Resources
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Providers of Services, Becoming a New Provider and Provider Certification Training Requirements
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What To Do In one case Certified
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Provider Compliance
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Topical Areas
Provider Services Management (PSM) for Certification Instructional Videos: https://www.youtube.com/playlist?list=PLZ1qXvA8kYSkmVfaP6KTmeedg2ffQhP_A
ELIGIBIITY REQUIREMENTS
Post-obit are the procedures and actions that an private or his/her parent(southward)/guardian needs to complete for the intake and eligibility process to be initiated:
The eligibility determination process tin can be initiated by the individual seeking services or his/her parents/guardian calling Service and Support Administration at 330-297-4100, or emailing the contact information nearly the individual to: intake@portagedd.org.
Upon receipt of the data specified above, the SSA will send an intake parcel to the individual or his/her family/guardian. The intake packet provides information well-nigh the services offered by the Portage Canton Lath of Developmental Disabilities, additional data that needs to be provided or a release for the SSA to obtain this information, and three forms that require a signature past the individual/parent/guardian and render to the SSA.
These include:
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Consent for Services Form
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Medicaid Billing Course
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Release of Information Form
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Verification of Individual'due south Qualifying Diagnosis (due east.g., cerebral palsy, autism, down's syndrome)
The SSA will conduct the eligibility assessment after the SSA has received these signed forms, along with:
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Medical Evaluation,
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Psychological evaluation, or
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Schoolhouse District Evaluation Squad Study (ETR) indicating a qualifying diagnosis
The eligibility assessment consists of an engagement to meet with the private and their parent/guardian and depending upon the private's age, assistants of either the COEDI (Children's Ohio Eligibility Decision Instrument) or OEDI (Ohio Eligibility Determination Musical instrument).
Note: The COEDI is not applicable to individuals below 5 (v) years of age, children birth-to-2 (2) need one (1) deficit, children three-to-5 (3-to-5) need two (2) deficits.
The COEDI/OEDI will and then be subsequently scored and the individual/parent/guardian will receive a alphabetic character from the Director of Service and Support Administration indicating whether the individual is eligible for services and what the next steps are to begin to access services. A person needs three substantial functional limitations to be eligible.
It is the outcome of the COEDI/OEDI that determines whether or non an individual is eligible for services. If an individual is institute not to exist eligible, the IE Specialist volition refer him/her to other agencies that may be able to assist. A denial of eligibility may also be appealed through Board Policy iv.49 - Administrative Resolution of Complaints.
Family Back up SERVICES Plan (FSSP)
The Portage County Board of Developmental Disabilities offers a Family Support Services Program (FSSP) which provides diverse services and supports to individuals eligible for services from the Portage County Board of Developmental Disabilities and living at abode with their family. The program promotes the unity of the family past profitable it to meet the special needs of the private with a developmental disability. The Portage County Board of Developmental Disabilities' FSSP is funded with local levy dollars. Maximum level of service per family shall vary from year to year based upon the availability of local levy dollars.
Individuals living in their own apartment, enrolled on an Private Options (IO) or Level I waiver or Self waiver, or living in an ICF/DD or in foster care are not eligible for services and supports through the FSSP. Persons requesting to participate in the FSSP should not have similar services and supports available through other means. The FSSP is not an entitlement plan.
The Portage County Board of Developmental Disabilities' FSSP plan is administered by the Northeast Ohio Network (NEON), a Council of Governments established in 1996 by six northeast Ohio County Boards of Developmental Disabilities, one of the six being the Portage County Lath of Developmental Disabilities. For more information or questions regarding the FSSP program, balance inquiries, etc., please contact George Callow at NEON at i-800-237-6828, ext. 117.
Delight reference the FSSP Program Stipulations for additional information regarding the income guidelines and available services through this program. (Adobe Reader may exist required) 2020 - 2021 Family Back up Services Program Services Available and Plan Stipulations Effective July 1, 2019 (CLICK Here).
Denials of FSSP requests may be appealed through Board Policy 4.49 - Administrative Resolution of Complaints and Appeals of Adverse Actions Proposed or Initiated by the Portage County Lath of Developmental Disabilities.
Forms can be found hither: https://www.neoncog.org/family-supports/portage/
HEALTH & WELFARE
A major unusual incident (MUI) is divers as the alleged, suspected, or actual occurrence of an incident when at that place is reason to believe that the health or welfare of an private may be adversely affected or an individual may be placed at a likely take a chance of harm. At that place are xix (19) types of MUI's that take been broken downwardly in into iii (iii) administrative categories.
The Investigative Agents follow MUI rule 5123:two-17-01 of the Administrative Lawmaking. All of the incidents reported crave that firsthand action exist taken to protect individuals from further harm, that an investigation is conducted to determine the cause of the incident and contributing factors, and that a prevention plan is developed to reduce the likelihood of further occurrences.
The MUI reporting phone number for the Board, maintained past Townhall Ii, is: 330-678-7559. This number is available 24 hours a 24-hour interval, 7 days calendar week. The Ohio Department of Developmental Disabilities also has a hotline number: 866-313-6733.
MUI Training
MUI training is provided the past the Portage County Board of Developmental Disabilities Investigators the second Midweek of each month. If you are interested in attending the grooming contact Tim Torch in the Human being Resources department at 330-297-2083 or timt@portagedd.org to schedule.
Abuser Registry: https://dodd.ohio.gov/wps/portal/gov/dodd/health-and-welfare/all-health-and-welfare-resources/abuser-registry
Wellness and Welfare Alerts: https://dodd.ohio.gov/wps/portal/gov/dodd/health-and-welfare/health-and-welfare-alerts/health-and-welfare-alerts
Medicaid Services
Billing for I/O and Level ane Waiver services is submitted online atworld wide web.dodd.ohio.gov through the eMBS system. You will need your user proper name and password, PAWS information and service documentation in order to bill. Billing support and related information can be establish at the following:
Understanding Medicaid
Medicaid is a program of the federal government that provides support for certain individuals who meetMedicaid eligibility requirements. The Medicaid program is administered at the federal level past theCenter for Medicare and Medicaid Services (CMS). The Portage County Board of Developmental Disabilities has local Medicaid authoritative responsibilities to assist individuals with developmental disabilities.
The Portage Canton Board of Developmental Disabilities provides and authorizes services to many individuals who are Medicaid eligible considering of limited income and assets due to their inability. Service and Back up Administrators (SSA) assist individuals and families with the paperwork to become Medicaid eligible.
People who are Medicaid eligible might alive in an Intermediate Intendance Facility for Individuals with Intellectual Disabilities (ICF/IID), which is funded with federal Medicaid dollars and matched with state dollars. Generally, federal funds represent about 60% of costs and "match" funds correspond approximately twoscore%.
Medicaid Waiver Program
An alternative to the ICF/IID plan is the Medicaid Waiver Program. Based on need, some people have the Individual Options Waiver (IO), some take the Level 1 Waiver and some take the Cocky-Empowered Life Funding. There are a express number of waivers that are bachelor so a waiver waiting list is established.
IO Waiver
Those who are supported with the IO waiver are assigned a funding range based upon their needs. This funding range is determined past a state designed assessment chosen the Ohio Developmenal Disablilities Contour (ODDP).
Once the ODDP is completed and the funding range established, an Individual Service Plan (Internet access provider) is developed with the individual, his or her guardian or other representatives and the SSA. This program, once canonical, is then implemented and services are provided. Funds to pay for the services are authorized and paid to providers consistent with the plan and funding range. On rare occasions, individuals may request services that would exceed the funding range. This must become through a special review process called "prior authorisation".
Level ane Waiver
The Level one is as well an choice for some individuals. This waiver does not include the assessment with the Ohio Developmental Disabilities Contour (ODDP) because it has a funding maximum or cap for about residential services which is stock-still at $half-dozen,750. Other support, such as emergency services and adaptive equipment tin exceed this funding cap in certain circumstances. Funds to pay for the services are authorized and paid to providers consequent with the individual service plan.
Self Waiver
The Self-Empowered Life Funding (SELF) are also administered by the Ohio Department of Developmental Disabilities, with support from Canton Boards of Developmental Disabilities.
Additional Information
Waivers have different services and funding that can exist explained by the SSA Section at 330-297-6209.
When a person has a Medicaid Waiver, he or she is too eligible to receive a Medicaid carte and support for other services such as twenty-four hours habilitation and transportation. When one has a Medicaid carte, he or she is eligible for Medicaid coverage for certain medical expenses, such as doctor's visits, infirmary services and medications.
Recognizing that Medicaid policy or rules may modify, Medicaid questions should exist directed to the SSA Department at 330-297-6209 for the nearly upwardly to appointment information.
DODD Online ICP Search Tool: https://dodd.ohio.gov/wps/portal/gov/dodd/your-family/community-living/icf_search_map
DODD Electronic ICP Informational Booklet: https://dodd.ohio.gov/wps/portal/gov/dodd/forms-and-rules/forms/pamphlet-options-counseling
RECREATION & LEISURE ACTIVITIES
Portage DD makes bachelor to eligible individuals a diverseness of recreation, leisure, and athletic activities throughout the year. In some cases, these activities are directed or overseen past Portage DD employees and in others, employees of agencies with whom the Portage DD has a contract.
Procedures for Activities Unified Resources Recreation (URR)
The URR team is here to bridge the gaps in the lives of individuals by providing them with information on community activities they can participate in, transportation to these activities, and companionship. URR will only provide transportation to URR events. URR cannot provide transportation if y'all have a 24-hour staff or an adjutant. Participants must have a parent, personal aide, or staff nourish an event if assistance is needed in the bathroom or with the administration of medication.
Participation in URR activities is restricted to individuals eligible for Portage County Board of Developmental Disabilities services who are over the age of 18. Sometimes there is a very nominal accuse for participation in various activities (e.g., for craft supplies) and/or admission charges for attending an event (e.one thousand., Cleveland Guardians game).
As part of the UUR contract with Portage DD, a Bowling Program is offered. Eligible individuals may participate in a recreational bowling program held at Spins Basin Kent. Prior to participating in the recreational bowling program, a current URR Registration Packet must be on file with URR.
There are 2 (two) sessions each program year. Session one (i) starts in September and runs for seventeen (17) weeks. Session two (2) begins in Jan and also runs for seventeen (17) weeks. The weekly bowling programme is held on Midweek afternoons starting at ii:thirty p.grand. and ending at 4:fifteen p.one thousand. The bowling programme is open to any individual eligible for Portage DD services historic period xviii (18) and up. Participants must provide for their own personal intendance/assistance needs.
Individuals are responsible for transportation to/from bowling. Anyone using public transportation must make his/her own weekly arrangements.
Portage DD does not provide a nurse for the weekly bowling programme. If a participant requires nursing services or needs someone to be with them at all times for whatever other reason, it is the responsibility of the parent/guardian or provider to provide this service themselves. Paid providers must remain with the individuals they are serving at all times.
There is a toll for the bowling programme and this price covers the use of a bowling brawl, shoes, and a maximum of three games each weekly session. Please note that there are other bowling leagues starting after our sessions, so participants must terminate by four:30 p.one thousand. Spins Basin Kent has been most accommodating to those with special needs and has always charged a reduced rate.
At that place is a limit of xc bowlers per session; therefore, participation is limited to the beginning 90 individuals signing upwardly. Notice of the bowling sessions is sent out to all individuals (and Service and Support Administrators) well in accelerate. In the issue a session is canceled due to weather conditions, it will be made upwardly at a later engagement.
For more than information contact Ashleigh Lawrence at 330-297-0078, or by email at alawrence@fcsohio.org.
Special Olympics
The Board'due south Special Olympics programme is accredited by Special Olympics Ohio. With this accreditation, Portage County Special Olympics is empowered within the policies and procedures of Special Olympics Ohio to bear Special Olympics training, enter sanctioned Special Olympics events, raise funds for these purposes, and to apply the name and approved symbols of Special Olympics and Special Olympics Ohio.
Portage County Special Olympics offers the opportunity to participate in a number of sport and recreational events across the yr. These include athletics, swimming, softball, volleyball, basketball, bowling, bocce, powerlifting/weight lifting, soccer and competitive cheer. Additional data near Portage County Special Olympics may be obtained by contacting the Special Olympics Coordinator, Colleen Brown, at 330-297-4187 colleenb@portagedd.org.
Click Here for the Athlete Medical and Release Forms.
Remote Supports
Remote supports, also known every bit remote monitoring, is an emerging service model that combines applied science and direct care to support people with developmental disabilities.
Remote support uses 2-way communication in real time, including abode-based sensors, cameras, and other technologies, to let an off-site caregiver to monitor and respond to the safety and needs of people living in the community.
When hands-on care is non required, remote support makes it possible for direct care staff to provide care from a remote location, supporting a person'southward demand for greater independence while reducing costs and stretching the funds that pay for services.
We're proud to accept our own Remote Supports Demo room here in Portage Canton. For more than information, contact your Service and Support Administrator directly.
RESOURCES:
Frequently Asked Questions | Remote Supports Intro (VIDEO) | Remote Supports Tour (VIDEO)
SERVICES for Adults
Adult Services are designed to help individuals in choosing a vocational and/or social setting that they feel best meets their individual needs. To be eligible to receive Board funded Adult Services, an individual must be at least sixteen years of historic period, have a developmental disability as defined in section 5126.01 of the Ohio Revised Code; and, if applicative, be placed into the plan by the school district of residence as the least restrictive environment in accordance with rule 3301-51-02 of the Ohio Administrative Lawmaking.
Individuals eligible for Adult Services funded by the Portage County Board of Developmental Disabilities, have several Adult Services options bachelor to them. These options include, but are not limited to: solar day program services at a community senior center, day program services from ane of several private adult day array service providers, and piece of work in the customs.
Community Employment
Portage Canton Board of Developmental Disabilities has enhanced several aspects of supported employment for the individuals they serve and has adopted a local Employment Commencement policy. This policy establishes that the working age adults eligible for services through the Portage Canton Board of Developmental Disabilities will have the opportunity to explore integrated, private employment within the community. Competitive, customs employment should be the focus of the person-centered planning procedure while seeking competitive, customs employment as a preferred service option and optimal outcome.
PCBDD collaborates with local school districts, local Opportunities for Ohioan'due south with Disabilities role and local chamber of Commerce to support community employment.
Several other resources are available to individuals receiving services in Portage Canton these resource include:
Ohio Department of Developmental Disabilities: http://dodd.ohio.gov
Employment Outset: http://world wide web.ohioemploymentfirst.org
Opportunities for Ohioan'southward with Disabilities: http://world wide web.ood.ohio.gov
Workforce Innovation and Opportunity Act of 2014 Section 511:
http://www.ohioemploymentfirst.org/up_doc/WIOASection511Final1_25_18.pdf
SERVICE & SUPPORT Administration
Service and Support Administrators (SSA) back up individuals in determining and pursuing their goals and maintain the individual as the focus while coordinating services across multiple service delivery systems. SSAs assist the individual and families to support, empower, and abet for the private. Services provided through the SSA are person-centered. SSAs work with families, guardians, and natural supports to access, provide and/or enlist whatsoever back up is needed, and coordinate services among unlike agencies serving every bit the single bespeak of accountability for that private.
Who is Eligible to Receive Service and Back up Administration?
The Portage County Board of Developmental Disabilities provides service and support administration to the following:
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Whatever person, regardless of age, who is applying for or enrolled in a Medicaid Home and Community Based Services waiver;
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Any private iii (three) years of age or older who is eligible for services from the Portage County Lath of Developmental Disabilities, and requests, or a person on the individual's behalf requests service and support administration;
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Any private sixteen (16) years of age or older who is receiving adult day program services paid for by the Portage County Board of Developmental Disabilities;
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Whatever individual residing in an Intermediate Intendance Facilities for Individuals with Intellectual Disabilities (ICF-IID) is eligible for service and support assistants related to the individual moving out of the ICF-IID to a not-ICF-IID customs setting. (An ICF-IID is a facility whose principal purpose is the provision of health or rehabilitation services to individuals with developmental disabilities or related weather receiving care and services under the Medicaid program.)
Each private or his/her legal guardian must consent to services provided past a Service and Support Administrator.
How do I Begin the Process to Access Service and Support Assistants?
The beginning step in the eligibility process is to contact Service and Support Administrator, JoAnna Salvatori at 330-297-4101 or intake@portagedd.org.
What about Children under Three Years of Age?
Service coordination for children less than three (3) years of age is provided past Portage County Help Me Grow. Their contact data is:
Portage County Help Me Grow
705 Oakwood Street, Ravenna, OH 44266
Phone: 330-298-4545
Fax: 330-297-4556
Website: www.helpmegrow.ohio.gov
Statewide Phone Number: one-800-755-Abound (4769)
Source: https://www.portagedd.org/services
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